Information for Conference Members and Visitors 2014

Annual Conference Registration

The online process helps conference members register for annual conference, make reservations for meals, order the 2014 North Georgia Conference Journal, pay the $30 Annual Conference registration fee and all meals requiring payment. No reservations or payment for meals will be accepted at annual conference.

Online registration: click on the orange registration button at this location: http://www.ngumc.org/ac2014register.

On-site registration: Monday, June 9, 3–6 p.m.; Tuesday, June 10, 7:30 a.m.–5 p.m. and Wednesday, June 11, 7:30 a.m.–noon, Foundry Building Lower Level, Classic Center. Lay – Cypress Room; Clergy – High Shoals Room

Pick up name badges at either lay or clergy registration sites listed above. Meal tickets are available at a centralized location in the Lower Lobby of the Foundry Building. Payment stations for cash, check or credit card are available in both registration areas on Monday, June 9, 3–6 p.m.; Tuesday, June 10, 7:30 a.m.–5 p.m.; Wednesday, June 11, 7:30 a.m.–noon

 

Attending Annual Conference in Athens for the First time?

Newcomers can learn about the Classic Center buildings and the city of Athens at an orientation on Tuesday, June 9, 9:00 – 9:25 a.m., in the Grand Hall 1 - 5.

 

The Conference Special Offering for 2014

This year, health and vitality combine to allow young people to thrive. The 2014 annual conference special offering supports the United Methodist Global AIDS Fund and ELI, the Experiential Leadership Institute of the North Georgia Conference Camp and Retreat Ministries. These two ministries address uniquely different aspects of children's health. Both are priorities in our effort to “Make Disciples of Jesus Christ for the Transformation of the World.” The special offering will be shared between the two ministries.

You are encouraged to give generously to the annual conference offering so together we can make disciples for the church and for the world. Place a check in your church offering plate made out to your church with “AC Offering” in the memo line. A representative from your church will then present a check from your congregation during the Service of Remembrance worship on Wednesday, June 11, 2:00 pm.

 

Annual Conference Web Site

Information on the 2014 annual conference session is available on the North Georgia web site: www.ngumc.org/ac2014. Daily audio and video streaming is available from 2:00 p.m. on June 10 through 5:15 p.m., or the close of conference, on June 12, 2012.

 

Blood Drive

The Red Cross blood drive is scheduled in The Classic Center Firehall, 12:00 noon–5:00 p.m., on Tuesday, June 10, and Wednesday, June 11. Bring photo ID to make your appointment to donate or go to www.redcrossblood.org and enter sponsor code: NGACONF, or call Athens Red Cross office, 706-424-9025, extension 224. Free Chick-fil-A coupons for all presenting donors.

 

Cokesbury Book Store

The Cokesbury Book Store, located in the Foundry Building Oconee 2, offers a selection of books and church supplies for sale.

 

2014 Conference Journals

The 2014 Conference Journal can be ordered on the conference website www.ngumc.org/journal or during annual conference in the Classic Center Foundry Building Lobby. Orders with payment can also be mailed to: North Georgia Conference, Attention:  Journal, Box 102417, Norcross GA 30368-2417. Cost: $40 print version; $10 digital download.

 

Concessions

Concessions located in the Lower Lobby of The Atrium open at 7:30 a.m. Lunch can be purchased 11 a.m.–2 p.m. in The Atrium. Wednesday evening concessions continued until 7:00 p.m.

 

Childcare 

Childcare is available by pre-registration only. Childcare is exclusively for the infant, toddler and preschool-aged children (6 month-rising kindergartner) of those participating in the annual conference sessions. The schedule coincides with morning and afternoon sessions. The program features age-appropriate activities designed with Christian formation in mind. Parents may park in the Young Harris Memorial UMC parking lot, 973 Prince Ave., Athens 30606. A shuttle will run twice daily (morning and afternoon) to and from the Classic Center, for parents’ convenience. Emergency transportation is available from the Classic Center. Please check at the Information Center.

 For registration, fee information, and other details, visit the 2014 Annual Conference website at www.ngumc.org/AC2014.

 

Grow Day Camp

Grow Day Camps, a sibling ministry of Glisson Camp & Retreat Center, will bring the flavor of summer camp to Young Harris Memorial UMC. Campers from rising 1st to rising 6th grade will get to try their hand at various camp activities such as archery, nature study, and belayed tree climbing (pending availability) as well as engage in worship and Bible study outdoors. This 5-day camp is open to any students within the Athens community, but spots have been reserved especially for the elementary students of those adults participating in the 2014 North Georgia Annual Conference Sessions. Come for 3 days, come for all 5! Either way, you'll have a blast. Parents may park in the Young Harris Memorial UMC parking lot, 973 Prince Ave., Athens 30606. A shuttle will run twice daily (morning and afternoon) to and from the Classic Center, for parents’ convenience. Emergency transportation is available from the Classic Center. Please check at the Information Center. For registration and fee information, visit the 2014 Annual Conference website at http://www.ngumc.org/growregistration.

 

Displays

Display tables are an extension of reports presented at the annual conference session. The displays interpret and celebrate the program ministries of the annual conference. Various conference boards, committees, commissions, councils, teams and related agency displays are located in the Foundry Building lobby, Oconee and Willow rooms. Maps of display locations are posted at the doors of the Foundry Building.

 

Electronic Voting

Thursday, June 12, during Session Six, we will use an electronic voting system in preparation for 2015 general and jurisdictional conference delegate elections. This will enable us to become familiar with and test the system. The orientation is scheduled immediately following the morning devotion. All lay and clergy members need to attend this orientation. Voting throughout the day on Thursday will be done electronically

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Family Restrooms

The Classic Center family restrooms are located on the upper and lower floors of the Foundry Building. Baby changing stations are located in the men’s and women’s restrooms located near the Athena Ballroom and the Grand Hall. Baby changing stations are also located in the women’s restrooms on each level of the theatre lobby and near the Olympia Room. Location of space for nursing mothers is available at the Information Center.

 

Gluten-free Communion Elements

Gluten-free communion elements are served for worship.

 

Housing

Members make and confirm housing arrangements directly with hotels in the area. Information is on the North Georgia Conference website http://www.ngumc.org/ac2014.  Additional information is available from the Athens Convention/Visitors Bureau, 706-357-4410 or 800-653-0603, or on the website visitathensga.com.

 

Information Centers

The information centers for annual conference and Athens are located in The Classic Center at the top of the escalators and in The Atrium. Emergency messages are displayed electronically in the Classic Center Grand Hall. The telephone number for the message center is 706-357-4513

Language Translation

Audio interpretation for Spanish and Korean is available in the Grand Hall.

Please contact the appropriate person by Wednesday, June 4. 

Spanish:  Juan Quintanilla, 678-533-1388, jquintanilla@ngumc.org

Korean: Hyo Kim, 678-533-1448, hyokim07@gmail.com

 

Meal Tickets

Pick up meal tickets purchased online at the conference website near the registration areas in the lower level of the Foundry Building.

 

Mission Project 

UMCOR Kit Collection by United Methodist Women supports the annual conference theme highlighting children, youth and young adults. United Methodist Women will assemble UMCOR kits in their local circles, units and districts. They will focus on kits that meet the special needs of these age groups: birthing kits, layette kits, school bags.

The kits must be packed in boxes and labeled as to the type of kits and number included in each box. If extra supplies are sent, those should also be clearly labeled. Monetary gifts to UMCOR will also be accepted as funds are always needed for shipping and purchasing extra supplies. Please record the following information on clipboards at the trailer: number and type of kits along with the church name making the contribution.  

Bring completed kits to the Classic Center and unload at the trailer located in the parking lot behind the Foundry Building. 

 

Name Badge Lanyards

The conference thanks Wesley Woods Senior Living for providing the name holder/lanyards and all the volunteers for organizing distribution of the name badges. Please recycle the name badges for use next year. 

 

Offering for Annual Conference Expense

The offering received during worship on Tuesday night, June 11, supports the cost of the 2014 session of the North Georgia Annual Conference.                 

 

Parking and Transportation

Parking:

  1. Complimentary parking for delegates will be available in parking spaces at the Classic Center, Court House parking deck and the UGA parking deck.
  2. Only delegates with state handicap parking permits will be allowed on the bridge leading to the Classic Center parking deck.
  3. Annual Conference parking permits must be displayed so they can be seen in all parking spaces for free parking. The UGA parking deck will accept either a parking permit or a nametag.
  4. The upper deck at the Classic Center will be reserved on Wednesday, June 11, for retirees. The bridge entrance will be closed to through traffic until noon on Wednesday only.
  5. Level one of the Classic Center parking deck will be used for non-conference parking all week during the conference.
  6. The bridge to the parking deck will be closed each evening after conference is adjourned beginning Monday night through Wednesday night during the conference.
  7. Parking at the Classic Center is during the hours of the event. No overnight parking is allowed. Your vehicle may be towed if left overnight.
  8. Spaces are reserved for persons with handicap permits during registration on the flat lot behind the 130 Foundry Street building.
  9. The spaces in front of the theatre will be reserved for church vans and emergency vehicles.
  10. On-street parking is strictly enforced Monday through Saturday,

8 a.m. until 10 p.m. On-street parking rates are 75 cents per hour.

 

Transportation:

  1. Church vans will be used to transport delegates to and from the UGA parking deck and the Classic Center as needed from 9 a.m. until 6 p.m. They will load and unload in front of the theatre and the lower level of the UGA parking deck on North Thomas Street.
  2. Anyone in need of transportation during the conference may go by the information center or call 706-357-4513
  3. Foundry Street through traffic will be closed all week and a police officer will be on duty all day from Tuesday until the conference ends Thursday.

 

Prayer Room/Labyrinth

The Conference Prayer Room, located in The Foundry Building of The Classic Center, Empire Room, is open 7 a.m. -9 p.m. beginning Monday, June 9, 2014. A labyrinth will also be available daily in the Conference Prayer Room for personal prayer and meditation following morning Holy Communion. The labyrinth is a path of prayer, a walking meditation, and a ‘watering hole for the spirit’ that has been used in the Christian church since the 4th Century. The labyrinth is provided by Harmony Grove UMC in Lilburn.

“Christ and the Stations of the Cross” is a sixteen panel needlepoint exhibit created by the women of Glenn Memorial UMC and Fort Street Memorial UMC to show our Lord’s journey to the cross and beyond.  The panels show Jesus from his prayerful time in the Garden of Gethsemane through the streets of Jerusalem, along the road to Calvary and to the tomb.  The final panel, unlike the “typical stations” depicts Christ in triumph over death telling Mary to share the good news of his resurrection!  This gentle medium was used to tell the story of betrayal and tragedy to glorious joy! The exhibit will be on display in the prayer room. 

 

Quest Diagnostics Blueprint for Wellness® - Oak Room, Foundry Building

Your conference Board of Pensions & Health Benefits invites all HealthFlex members to take the Quest Diagnostics Blueprint for Wellness® during annual conference. The screening is available in Oak Room, Foundry Building. Times are available: Tuesday, June 10: 6:30 -9:30 a.m.; Wednesday, June 11, and Thursday, June 12: 6:00 -9:00 a.m.

You will be evaluated for heart disease, stroke, diabetes, kidney and liver disease, thyroid disorders, anemia or excess iron, and prostate cancer. Results will be mailed directly to you.

It is highly recommended to make on-line appointments during May. Limited walk-in appointments are available. Twelve hour fasting is requested. Bring your HealthFlex insurance ID card. Active participants and spouses can earn $100 each in HealthCash for taking the health screening.

 

Rally Day is Wednesday, June 11

This year, Annual Conference will host a Rally Day on Wednesday, June 11. Ministry leaders involved with children, youth, young adults, camps, and campuses have been invited to attend this special day at The Classic Center in Athens to show support for their ministry areas by taking part in presentations, Grow Day Camp tours, workshops, and networking. Guests who registered by May 23 get a “Together We Make Disciples” t-shirt to sport their pride during Rally Day. Rally Day guests must park at the UGA parking deck.

 

Registration Fee

Standing Rule E.7. states a $30.00 registration fee shall be assessed for each lay and active clergy delegate to the North Georgia Annual Conference. Retired clergy and youth members are exempt from the assessment. Members may pay the registration fee online at http://www.ngumc.org/ac2014register or onsite at lay and clergy registration in the Foundry Building.

 

Request for Video Duplication

Duplicated DVDs are not available for the 2014 Annual Conference Session.  Please log on to www.ngumc.org/2014ACVIDEO for viewable and downloadable segments and celebrations of the 2014 annual conference.  

 

Shazam!—5K Walk/Run 

This year’s 5K will benefit the Matthew Initiative, a 501(c)3 non-profit, whose mission is helping under-resourced and new start churches build dynamic children’s ministries programs. The Matthew Initiative has worked with Anna Kresge Memorial UMC, Cedartown; The Bridge, Cartersville; and St. Paul UMC,  Atlanta. In addition, the Matthew Initiative is currently working with Waleska UMC, Waleska and Princeton UMC, Athens. The race begins at 6:30 a.m. on Wednesday, June 11, on Washington Street near the Classic Center. It follows a route through downtown Athens and along the river, ending behind the Classic Center warehouses off Foundry Street.

You may register with active.com (additional fee for processing) or at www.thematthewinitiative.com until Sunday, June 8. Late pre-registration will be available at the 5K display in the Classic Center’s Foundry Street Building on Tuesday, June 10. Runner’s T-shirts and packets will be available for pick-up at the same location from 8 a.m. to 5:30 p.m. on Tuesday. We welcome sponsors for the event and phantom runners (who get a shirt but do not run). For more information about the race or how to be a sponsor contact Sandy Mabry at sandymabryatheart@gmail.com.

 

Safety

Please be aware that Athens is an urban city. Use caution after dark, do not walk alone or leave valuables visible in parked/locked cars.

 

Special Needs and Medical Care

Direct special needs requests to the Information Center located in the Classic Center at the top of the escalators.

First aid and medical care is located in the lower level escalator lobby during sessions held in the Grand Hall. First aid is located in the Theater lobby main level for the evening service on Wednesday. Contact the Message and Information Center for directions or assistance.

 

2014 Annual Conference Session Survey

The North Georgia Annual Conference Planning Committee would like to hear your feedback concerning your experience of the 2014 Annual Conference Session. Please take a few minutes to fill out a brief survey found at www.ngumc.org/session-survey. 

 

Tote Bags and Handbook Supplemental Reports

Supplemental reports are provided in a packet of materials at registration. The conference thanks The United Methodist Children’s Home for providing the tote bags and all the volunteers for collating the materials into packets.  

 

United Methodist Men’s Demonstration Project

The United Methodist Men will have a demonstration area at Annual Conference to highlight adult and child Personal Energy Transportation (PET) carts. This demonstration is scheduled Wednesday, June 10, 5:15 -7 p.m. in the hallway outside the Grand Hall. The UMMen are beginning a partnership with PET International to assemble these carts in North Georgia and ship them to various parts of the world where adults and children are immobile without the use of their legs. These hand cranked carts provide a means of independent transportation.  More information about this ministry is available at http://petinternational.org/.  Find additional information posted on the United Methodist Men's website ngcumm.org.

 

Wireless Internet Access

Unsupported wireless internet service, available throughout the Classic Center, is now password protected. The password is available at the Conference Information Desk. Wireless internet is not available in the Grand Hall because of interference with live streaming.