Deadlines and details for 2013 Annual Conference
The North Georgia Annual Conference 2013 will gather June 11-13 at The Classic Center in Athens under the banner of: Bridges to Mission.
Reports for Annual Conference Handbook
• Email to Conference Secretary at firstname.lastname@example.org by April 2, 2013.
• Prepare a one-page summary celebrating activities. Note connection with the Annual Conference theme, Bridges to Mission.
• Clearly identify any action(s) requested by the Annual Conference
• Reports may be edited by the Handbook Committee for space as needed.
• Do not include logos, photos, letterhead or signatures on report.
• Use Word software.
• Use 14-point type, Times New Roman font.
• Single space format for your report.
• Margins: top 1.25 inches; bottom 1 inch; left 1 inch; right 1.25 inches.
• Include name, position, phone number and email of contact person for report.
Guidelines regarding content: To facilitate the development of a concise, complete, accurate, and professional publication and to be effective stewards of funds provided for printing, the Journal Handbook Committee has developed the following guidelines:
• Your report will be a part of the historical record of the North Georgia Conference
• In preparing your report, ask these questions to determine what to include and what to exclude: What purpose does this report serve for my readers? Have I included only the material essential to that purpose, or am I distracting readers with unessential information? Are the facts pertinent, reliable, accurate, complete, and current?
• Make your report accurate and complete but as concise in consideration of your purpose and your readers’ time.
Supplemental materials guidelines
Guidelines limit contents of supplemental materials, i.e. “Tote Bags” to: addenda, amendments or correction to the contents of the pre-conference handbook or material requiring conference action. See page 34 of the 2012 North Georgia Conference Journal for additional information. Utilize display tables for all other promotional, marketing, interpretive and/or education materials.
Display Table Request Deadline May 1
No requests can be considered after May 1. See conference website for policy statement, guidelines and request form.
Procedures for submitting a resolution
The Committee on Resolutions processes all resolutions presented to the annual conference that are not submitted through programmatic committees.
The Resolutions Committee’s job is to ensure that resolutions presented are in compliance with the Book of Discipline and the Standing Rules of the Annual Conference and are properly before the Annual Conference for a vote as part of the Resolutions Committee Report.
The committee may take the following actions on resolutions:
1) Accept the resolution as presented with no changes;
2) Accept the resolution after amending it to comply with the Standing Rules or Book of Discipline;
3) Refer the resolution to another Annual Conference committee for inclusion in that committee’s report. (If the committee to which a resolution is referred does not choose to include it in their report, then that resolution is included in the Resolution Committee report.) Members of the Resolutions Committee vote concurrence or non-concurrence on each resolution and the committee’s decision is included along with the resolution in the report to Annual Conference.
To submit a resolution for consideration by the 2013 Annual Conference, send properly formatted resolutions to Beth LaRocca-Pitts, Chair, Resolutions Committee at email@example.com. The resolution is to be written in the following format: “whereas, whereas, whereas…therefore be it resolved” structure and submitted in 14 point, Times New Roman font, single spaced, with the following margins: top 1.25 inches; bottom 1 inch; left 1 inch; right 1.25 inches. The name, title, phone number, and email address of author/originator must be included with the resolution.
The deadline for submitting resolutions to appear in the annual conference handbook was Feb.1. Resolutions requiring additional research may preclude inclusion in the handbook. Resolutions submitted after Feb. 1 will be processed by the committee; then, upon notification by committee, copied by the author (3,000 copies paid for by the submitter), and delivered to the Secretary of the Annual Conference for inclusion in the delegate packets prior to annual conference.
Resolutions submitted after the deadline for assembly of delegate packets can be received no later than 48 hours prior to the scheduled report of the Resolutions Committee during Annual Conference. Resolutions submitted at this time will be processed by the committee, copied by the author, and given to the Annual Conference Secretary and properly distributed to the members of annual conference at least 24 hours before the Resolutions Committee report.
Since the Resolutions Committee must process all resolutions before they are official and properly before the body, copies of late resolutions shall not be produced prior to committee processing and notification.