How to Submit a Resolution

The Committee on Resolutions processes all resolutions presented to the annual conference that are not submitted through programmatic committees.

The Resolutions Committee’s job is to ensure that resolutions presented are in compliance with the Book of Discipline and the Standing Rules of the Annual Conference and are properly before the Annual Conference for a vote as part of the Resolutions Committee Report.

The committee may take the following actions on resolutions:
1) Accept the resolution aspresented with no changes;
2) Accept the resolution after amending it to comply with the Standing Rules or Book of Discipline;
3) Refer the resolution to another Annual Conference committee for inclusion in that committee’s report. (If the committee to which a resolution is referred does not choose to include it in their report, then that resolution is included in the Resolution Committee report). Members of the Resolutions Committee vote concurrence or non-concurrence on each resolution and the committee’s decision is included along with the resolution in the report to Annual Conference.

How to submit a resolution for consideration by the 2011 Annual Conference

Please send properly formatted resolutions to Beth LaRocca-Pitts, Chair, Resolutions Committee at The resolution is to be written in the following format:  “whereas, whereas, whereas…therefore be it resolved” structure and submitted in 14 point, Times New Roman font, single spaced, with the following margins: top 1.25”; bottom 1”; left 1”; right 1.25”. The  name, title, phone number, and email address of author/originator must be included with the resolution.

Important resolution deadlines

The deadline for submitting resolutions to appear in the annual conference handbook is February 1st.

Resolutions requiring additional research may preclude inclusion in the handbook.

Resolutions submitted after February 1 will be processed by the committee; then, upon notification by committee, copied by the author (3,000 copies paid for by the submitter), and delivered to the Secretary of the Annual Conference for inclusion in the delegate packets prior to annual conference. 

Resolutions submitted after the deadline for assembly of delegate packets can be received no later than 48 hours prior to the scheduled report of the Resolutions Committee during Annual Conference. Resolutions submitted at this time will be processed by the committee, copied by the author, and given to the Annual Conference Secretary and properly distributed to the members of annual conference at least 24 hours before the Resolutions Committee report.

Since the Resolutions Committee must process all resolutions before they are official and properly before the body,  copies of late resolutions shall not be produced prior to committee processing and notification.

We hope this information is helpful to you.

Yours in Christ,
The NGUMC Committee on Resolutions