Information for Conference Members and Visitors 2018

Annual Conference Registration

The online process helps conference members register for annual conference, pay the $30 Annual Conference registration fee and make reservations for meals and pre-pay for meals requiring payment. Pick up pre-paid meal tickets in the Lower Lobby of the Foundry Building.

Online registration: click on the orange registration button at this location: http://www.ngumc.org/ac2018register.

Onsite registration begins: Monday, June 11, 3-6 p.m. and continues Tuesday, June 12, 8 a.m.-5 p.m.; Wednesday, June 13, 8 a.m.-5 p.m., Thursday, June 14, 8 a.m.-12 noon. Registration is located in the Lower Level of the Foundry Building at the Classic Center: Lay – Cypress Room; Clergy – Ligotti Hall.

Pick up name badges at either lay or clergy registration sites listed above.

Payment stations for annual conference registration only accept cash, check or credit card and are available in both registration areas on Monday, June 12, 3-6 p.m.Tuesday, June 12, 8 a.m.-5 p.m.; and Wednesday, June 13, 8 a.m.-noon.

 

Attending Annual Conference in Athens for the First time?

Newcomers can learn about the Classic Center buildings and the city of Athens at an orientation on Tuesday, June 12, 9-9:25 a.m., in Grand Hall 5 across from the Atrium.

 

Annual Conference Offering for 2018 – Ministerial Education Fund

Read more about this important special offering opportunity in this handbook.  One person from each local church will present a check from their church during the Service of Remembrance on Wednesday, June 13, at 2 p.m. and during the Service of Ordination on Wednesday at 7:30 p.m.

         

Annual Conference Web Site

Information on the 2018 annual conference session is available on the North Georgia web site: www.ngumc.org/ac2018. Daily audio and video streaming is available from 2 p.m.June 12, through the close of conference on June 14.

 

5K Walk/Run for the Youth Service Fund. The Annual North Georgia Conference 5K Walk/Run in historic downtown Athens will benefit youth mission and service opportunities in the churches of our conference through the Youth Service Fund.

What is the Youth Service Fund? For decades, the Conference Council on Youth Ministries has raised funds to help support unique ideas that place emphasis on ministry with and for young people in local churches and their community. Our goal is to increase the awareness of this program and to encourage innovation as we move into a new decade of ministry with youth.

The race begins at 6:30 a.m. on Wednesday, June 14, on Washington Street near the Classic Center and follows a route through downtown Athens and along the river, ending behind the Classic Center’s Foundry Building.

Classic Race Services, a company with 26 years’ experience in managing races of various sizes is coordinating this year’s 5K Run.

Please help support our youth in this effort by joining us for the run or by making a donation so that this ministry may continue for decades to come.

Online registration will be open through June 5

Register at https://www.classicraceservices.com/2016-calendar/2018/6/13/umc-conference-5k

 

Blood Drive – Athena G-H  

The Red Cross blood drive is scheduled 12 noon-5 p.m.Tuesday, June 12, and Wednesday, June13 in Athena G – H.  Call to make your appointment at 1-800-REDCROSS or online at www.redcrossblood.org and enter Sponsor Code: NGACONF.

 

Childcare at Young Harris Memorial UMC

Childcare is available by pre-registration only. Lay and clergy members of Annual Conference are invited to register their young children, ages 6 months through rising kindergarten, for childcare specifically for members of Annual Conference. Childcare will be at Young Harris Memorial UMC in Athens, near The Classic Center. The schedule coincides with morning and afternoon sessions. Lunch and snacks will be provided, except for infants. Transportation to and from The Classic Center will be the responsibility of the parent(s).

The program features age-appropriate activities designed with Christian formation in mind. The cost for childcare is $120 for the first child and $105 for the second child in a family. Child care workers have completed training and been background checked. For registration and additional information, visit the 2018 Annual Conference website at http://www.ngumc.org/childcareAC2018. Note there will not be a day camp at Young Harris Memorial UMC this year.

 

Cokesbury Ministry Resource Center

Join Cokesbury to experience the exciting Ministry Resource Center located in the Foundry Building Oconee 2. In our Ministry Resource Center you will find: • Ministry Stations which will include curriculum for all ages, confirmation and youth ministry guides, small-group studies, United Methodist/Wesleyan resources, and more • Hands-on review of new and popular items • New and best-selling titles available for immediate purchase, plus free shipping on all in-stock orders placed during Annual Conference. Store hours are: Monday, June 11, 2-6 p.m.; Tuesday, June 12, 8 a.m.-5 p.m.; Wednesday, June 13, 8 a.m.-6 p.m.; Thursday, June 14, 8 a.m.-2 p.m.

 

Conference Journals 2018 – Print on demand

Print copies of the 2018 North Georgia Conference Journal will be available to order online through a print-on-demand service this fall. There will be no pre-orders of the journal this year. Cost is expected to be comparable or less than previous print journals. This method will streamline the ordering process and promote better stewardship of Conference resources. The 2018 journal size will be 8½x11". A free pdf digital copy will be available following publication on the conference website. Watch for more information on the 2018 North Georgia Conference Journal!

 

Concessions

Concessions located in The Atrium open at 7 a.m. for breakfast. Lunch can be purchased 11 a.m.-2 p.m. in The Atrium.

 

Displays

Display tables are an extension of reports presented at the annual conference session. The displays interpret and celebrate the program ministries of the annual conference. Various conference boards, committees, commissions, councils, teams and related agency displays are located in the Foundry Building lobby, Oconee and Willow rooms. Maps of display locations are posted at the doors of the Foundry Building. Hours are: 7 a.m.-6 p.m. beginning Tuesday, June 12, and through Thursday, June 14, 2 p.m.

 

Electronic Voting

The members of annual conference will use an electronic voting system on Wednesday, June 13, 2018. The devices are programmed separately for lay and clergy members. Voting cards are distributed at registration. You must have your card to participate in the voting process. Lay seating is designated on the left side of the room upon entering the Grand Hall. Clergy seating is designated on the right side of the room. Look for signs. This seating is for Wednesday only. Orientation to the voting devices is scheduled for Wednesday, June 13, at 8:30 a.m. It is each member’s responsibility to secure the voting card received at registration. It is recommended that members keep the voting card in their name badge holder along with their name badge which they will also need for voting.

 

Family Restrooms

The Classic Center family restrooms are located on the upper and lower floors of the Foundry Building. Baby changing stations are located in the men’s and women’s restrooms located near the Athena Ballroom and the Grand Hall. Baby changing stations are also located in the women’s restrooms on each level of the theatre lobby and near the Olympia Room. Location of space for nursing mothers is available at the Information Center.

 

Gluten-free Communion Elements

Gluten-free communion elements are available for worship.

 

Housing

Members make and confirm housing arrangements directly with hotels in the Athens area. Information is on the North Georgia Conference website http://www.ngumc.org/ac2018. Additional information is available from the Athens Convention/Visitors Bureau, 706-357-4410 or 800-653-0603, or on the website visitathensga.com.

 

Information Center

Information center for annual conference and Athens is located in The Classic Center at the top of the escalators. Emergency messages are displayed electronically in the Classic Center Grand Hall.

 

Language Translation

Audio interpretation for Spanish and Korean is available in the Grand Hall.

Please contact the appropriate person by Friday, June 1. 

Spanish:  Juan Quintanilla, 678-533-1388, jquintanilla@ngumc.org
Korean
: Hyo Kim, 678-533-1448, hyokim07@gmail.com.

 

American Sign Language Translation

American Sign Language (ASL) is available near the left side of the stage in the Grand Hall for the Service of Remembrance on Wednesday, June 13, 2 p.m.  ASL is also available for the Ordination Service on Wednesday, June 13, 7:30 p.m. near the right side of the stage on the lower level in the Theatre.

 

Meal Tickets

Members must pick up meal tickets that are purchased online before annual conference at the desk in the lower lobby of the Foundry Building near the lay and clergy registration areas.

 

Mission Project – UMCOR Hygiene Kits

Mission project is UMCOR Hygiene Kit collection. United Methodist Women will assemble kits in their local circles, units and districts before conference. 

Hygiene kit materials: 1 hand towel (15”x25” to 17”x27”), 1 wash cloth, 1 toothbrush (adult size in original packaging), 6 adhesive bandages (3/4”to1” size), 1 bath-size soap (3 oz. and larger – do not remove original packaging, no Ivory or Jergens brands due to moisture content), 1 comb (sturdy and longer than 6” - no pocket combs), 1 metal nail file or nail clippers, 1 plastic bag (1 gallon sealable only), $1.00 for UMCOR to purchase toothpaste. Note all items must be new. Do not wash any of the items. Remove all packaging, unless specified above. Do not include any personal notes, money or additional material in the kits: this will delay shipment. Place $1.00 for toothpaste and $1.00 for shipping costs in a separate envelope and send along with the kit.

Bring completed kits to the rear parking lot of the Foundry Building at the Classic Center. Unload kits at the UMCOR trailer located in the parking lot on Monday, June 11, 2-6 p.m. 

 

Monitoring at Annual Conference

The North Georgia Commission on the Status and Role of Women (COSROW), guided by the denominational commission, will provide monitoring during each session of the Annual Conference to collect data related to the gender and age range of those who provide leadership and speak from the floor of the conference. We are called to reflect God’s diversity and encourage opportunities for all God’s people to come to the table. Is the participation at Annual Conference reflective of our conference membership? Do these percentages reflect the numbers of different stakeholders in our pews and in our communities?

Monitoring will take place during this annual conference in order to help us see, understand and improve our inclusivity and recognition of diversity. With greater awareness and participation comes more faithful realization of our mandate to make disciples of Jesus Christ for the transformation of the world.

 

Name Badge Lanyards

The North Georgia Annual Conference thanks Wesley Woods Senior Living for providing the name holder/lanyards. The conference also thanks the registration volunteers for distributing the name badges. Please recycle the name badges. 

 

Parking and Transportation

Parking:

1.    Complimentary parking for delegates is available at the following parking decks: Classic Center, Court House and the UGA North Campus.

2.    Only delegates with state handicap parking permits will be allowed on the bridge leading to the Classic Center parking deck. Annual Conference parking permits must be displayed so they can be seen in all parking spaces for free parking. The UGA North Campus parking deck will accept either a parking permit or a conference name badge.

3.    The upper deck at the Classic Center will be reserved on Wednesday, June 14, for retirees. The bridge entrance will be closed to through traffic until noon on Wednesday only.

4.    Level one of the Classic Center parking deck is limited to non-conference parking during annual conference.

5.    The bridge to the parking deck is closed each evening after conference is adjourned beginning Tuesday night through Thursday evening.

6.    Parking at the Classic Center is during the hours of the event. Overnight parking is not allowed. Your vehicle may be towed if left overnight.

7.    Spaces are reserved for persons with handicap permits during registration on the flat lot behind the 130 Foundry Street building.

8.    The spaces in front of the theatre will be reserved for church vans and emergency vehicles.

9.    On-street parking is strictly enforced Monday through Saturday8 a.m. until 10 p.m. On-street parking rates are 75 cents per hour.

Transportation:

1.    Church vans and Classic Center vans will be used to transport delegates to and from the UGA North Campus parking deck and the Classic Center as needed from 9 a.m. until 6 p.m. They will load and unload in front of the theatre and the lower level of the UGA North Campus parking deck on North Thomas Street.

2.    Anyone in need of transportation during the conference may go by the information center.

3.    Foundry Street through traffic will be closed all week and a police officer will be on duty all day from Tuesday until the conference ends Thursday.

 

Prayer Room/Labyrinth

The Conference Prayer Room, located in the Foundry Building Empire Room, is open 7 a.m.-6 p.m. beginning Tuesday, June 12, and closes Thursday, June 14, 2 p.m. A labyrinth will also be available daily in the Conference Prayer Room for personal prayer and meditation following morning Holy Communion. The labyrinth is a path of prayer, a walking meditation, and a ‘watering hole for the spirit’ that has been used in the Christian church since the 4th Century. Thanks to Harmony Grove UMC, AMRY in Lilburn for providing the labyrinth.

The Stations of the Cross were created by churches throughout the annual conference. These prayer stations engage the participant in the scriptural story of Jesus’ last hours before his crucifixion. The exhibit will be on display in the Foundry Building Empire Room along with the Prayer Room. 

         

Quest Diagnostics Blueprint for Wellness® - Oak Room, Foundry Building

Your conference Board of Pensions & Health Benefits invites all HealthFlex members to take the Quest Diagnostics Blueprint for Wellness® during annual conference. The screening is available in Oak Room, Foundry Building. Times available are: Tuesday, June 12, 7:30-10:30 a.m.Wednesday, June 13, 6-9:30 a.m. and Thursday, June 14, 6-9:30 a.m.

You will be evaluated for heart disease, stroke, diabetes, kidney and liver disease, thyroid disorders, anemia or excess iron, and prostate cancer. Results will be mailed directly to you.

It is highly recommended to make on-line appointments by May 29, 2018. Limited walk-in appointments are available. Twelve hour fasting is requested. Bring your HealthFlex insurance ID card. Active participants and spouses can earn $100 each in HealthCash for taking the health screening.

 

Registration Fee

North Georgia Conference Standing Rule E.7 states that a $30 registration fee shall be assessed for each lay and active clergy delegate to the North Georgia Annual Conference. Retired clergy and youth members are exempt from the assessment. Members may pay the registration fee online at www.ngumc.org/ac2018 or register onsite at lay and clergy registration in the Foundry Building.

 

Request for Video Duplication

Duplicated DVDs are not available for the 2018 Annual Conference Session.  Please log on to wwww.ngumc.org/2018ACVIDEO for viewable and downloadable segments and celebrations of the 2018 annual conference.  

 

Safety

Please be aware that Athens is an urban city. Use caution after dark, do not walk alone or leave valuables visible in parked and locked cars.

 

Special Needs and Medical Care

Direct special needs requests to the Information Center located in the Classic Center at the top of the escalators.

First aid and medical care is located in the lower level escalator lobby during sessions held in the Grand Hall. First aid is located in the Theater lobby main level for the evening service on Wednesday. Contact the Information Center for directions or assistance.

 

2018 Annual Conference Session Survey

The North Georgia Annual Conference Planning Committee would like to hear your feedback concerning your experience of the 2018 Annual Conference Session. Please take a few minutes to fill out a brief survey found at www.ngumc.org/session-survey

 

Tote Bags and Handbook Supplemental Reports

Supplemental reports are provided in a packet of materials at registration. The North Georgia Conference thanks the United Methodist Children’s Home for providing tote bags for the 152nd annual conference session. The conference also thanks all the associate secretaries and volunteers for collating the materials for the tote bags.